20 golden rules for company and official e-mail communication

20 golden rules for company and official e-mail communication

Final time we distributed to you the guidelines for compiling company official printed letters, along with various established ethical norms. You can recharge this information in memory by reading this article in our blog.

The commencement referring to business communication, one should pay attention to the truth that recently it really is increasingly turning into an electronic format. In the end, today the rate of interaction is among the indispensable attributes of successful cooperation.

There are certain differences of emailing lovers when compared with composing printed letters. Have them at heart if you would like seem like a specialist customwriting rather than make mistakes.

Consequently, I made a decision to single out of the rules of business and formal correspondence in a different article in electronic format via email. And then we will totally close the presssing problem of business communication. One thing both in articles may overlap, I simply want each split check-list to look complete and complete.

Just What should one remember whenever writing official e-mails?

So, meet 20 golden rules of company email-correspondence:

  1. Produce a template that is corporate your business style and discover on your own the kinds and types of company correspondence letters – this may give your blood supply of officiality.
  2. The width of this corporate template should be within 500-650 pixels.
  3. Always remember that your page could be continue reading a mobile device – optimize your corporate template according to the relevant requirements.
  4. Official e-mails shouldn’t be « creative. »
  5. Focus on your email that is corporate address no « honey », « superman » and other nicknames.
  6. The absolute most form that is optimal of address is namesurname@companyname.com.
  7. Mailing details you start with info@, ad@, office@, inbox@, etc. – try not to particularly cause self- confidence in individual company communication.
  8. Take notice of the rule « one letter – one information reason ».
  9. Likewise, the state email should offer just one action that is targeted.
  10. Before giving, make sure that the existing e-mail belongs towards the person you want, rather than to a different worker regarding the receiver company.
  11. Constantly fill out the « letter topic ».
  12. Make an effort to keep consitently the topic of this letter when you look at the number of 50 characters – so that it will be fully displayed on mobile phones.
  13. The point and subject of the letter should already be seen when learning the « theme of writing. »
  14. Don’t use the subject of a letter with one term (« hello », « question », « answer », « information », etc.).
  15. Constantly fill out the preheader.
  16. The state letter (letterhead, signature, stamp) may be sent in a scanned type from a mailbox that is corporate.
  17. In the event that recipient expects a page you should not assign this mission to a subordinate – observe the « status » of communication from you.
  18. Pick a well-readable font (for e-mails the smartest choice is 14 size), avoid fragments of text in a tiny font – use standard fonts, do not experiment.
  19. Always say hello into the text with the receiver associated with page.
  20. Into the contemporary practice of official email-correspondence, it really is permitted to use incomplete names, as an example « Hello, Bob! » in the place of « Hello, Robert! ». Additionally it is possible to depart through the usage of last title whenever handling.

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